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New Negative Balance Policy to go into effect 7-1-2017

Pekin Meal Program Information:


Meal accounts are not meant to be charge accounts, rather depositories for maintaining a positive balance in which to draw from for meals.

Meal Accounts and Negative Balance Policy: (Policy # 710.4, approved 6-12-17)

The Pekin Community School District Nutrition Service Department is a self-operating program.  In order to maintain financial stability and quality of all lunch paying students, policies regarding meal accounts have been adopted.  The State of Iowa Bureau of Nutrition and Health Services recommends that negative balances should not be acceptable. 

Each student has a computerized meal account.  Parents must pre-pay money into the student’s meal account.  The computer records the meal and deducts the appropriate amount from the student’s account.  To keep meal prices reasonable, the Food Service Department and office staff at each building closely monitor student account to prevent negative balances and charges.  Here are some of the services we provide to parents to ensure their child/children has adequate funds for meals.

  • Parents may monitor student accounts from home via website: http://pekin.totalk12.com/
  • Parents may sign up for automatic lunch balance notifications, which will be emailed via Total K12

        A family with one full price student would start receiving low balance notices at $6
        A family with three full price students would start receiving low balance notices at $18
        A family with one full price and one free student would start receiving low balance notices at $6 ($6 + $0)
        A family with one full price and one reduced student would start receiving low balance notices at $9 ($6 + $3)

  • A letter of account status will be sent home if the balance falls below $0.00
  • On-line prepayment can be made thru RevTrak (go to www.pekincsd.org, click on the link on the right-hand side of the front page “School Dining System”, have your user id and password.  Click on If you want to make a food service deposit, click here. That will take you to RevTrak, where you can make meal account deposits.
  • Check or cash payments are accepted at your child’s school office.

Negative balances:

Students have use of a meal account. When the balance reaches $0.00 a student may charge no more than $30.00 to this account. When an account reaches this limit, a student shall not be allowed to charge further meals or a la carte items until the negative account balance is paid. Money may be deposited into their accounts by paying at the school office or going to pekincsd.org and clicking on Pekin Dining System to pay electronically.

The school district will make reasonable efforts to notify families when meal account balances are low. Additionally, the school district will make reasonable efforts to collect unpaid meal charges classified as delinquent debt. The school district will coordinate communications with families to resolve the matter of unpaid charges. Families will be notified of an outstanding negative balance once the negative balance reaches $15.00. Families will be notified by balance letters being sent home. Negative balances of more than $30.00, not paid prior to the end of each semester will be turned over to the superintendent or superintendent’s designee for collection. Options may include:  collection agencies, small claims court, or any other legal method permitted by law.

Families with negative student accounts will be asked to send a sack lunch from home until the negative balances are taken care of or a payment plan schedule is arranged.

Students with negative balances who do not bring a sack lunch from home may receive a sandwich lunch in place of a regular hot lunch that complies with USDA requirements.

Students on free or reduced priced meals may not be allowed to purchase seconds or additional a ’la carte items unless they have a positive balance.

All negative balances are expected to be paid at the end of the school year or before graduation if a senior or student leaving the district. All balances will be carried over to the following school year.

Free/Reduced Applications:

  1. Parents/guardians are strongly encouraged to submit free/reduced lunch applications annually, as well as, when their household information or income changes.  Applications can be submitted at any time and are available during registration or by contacting: Ann Swanson @ ann.swanson@pekincsd.org or 319-695-3039 or 641-661-2351 extension 203
  2. Free/reduced applications are also a part of all paperwork provided to families of students transferring into the Pekin School District.
  3. Any lunch balances accrued before a free/reduced application is approved, is the responsibility of the parent/guardian to pay.